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Applying Duty of Care

Applying ‘duty of care’ to corporate travel

Corporate travel managers have a wide range of responsibilities. Juggling them is like keeping all the plates spinning — different portions need more attention at different times.

You likely have a dedicated HR specialist that handles negotiating booking rates with airlines and hotel chains. And expense reports go to accounting. Has your company talked about duty of care? Did you know that even day trip travel is a legal liability for employers?

 

What is duty of care?

As an employer, duty of care means that you behave and conduct your business in a manner that is responsible, vigilant and safe for your employees. Duty of care is not just a nicety — it’s actually a legal term that opens your business up to negligence charges if something goes wrong while employees are on the clock. This applies to day trip travel, overnight business trips and international travel.

Corporate travel managers should hire and use reputable business partners, such as professional transportation companies or travel management companies to ensure safety for each part of an employee’s travel.

How does your business alert employees about any pending changes, problems or emergencies? Can you reach your employees should circumstances require it? How would you bring employees home safely in the event of an emergency?

 

What does duty of care mean for international travel?

When flying and conducting business overseas, employees are exposed to an increased risk of delays, complications in bookings or even safety issues. Being outside the country means that traveling employees rely more heavily on their home base to keep them safe.

Possible exposures include:

  • terrorism
  • lawlessness
  • crime
  • political instability
  • infectious diseases
  • travel-related illness

In December 2018, SAP Concur partnered with the Global Business Travel Association (GBTA) to survey European business travelers about duty of care. The following are a few stats about what employees expect.

  1. 45% of business travelers say the only way for their organization to know where they traveled is through their expense claim.
  2. Business travelers expect their organization to be proactive in duty of care. 82% think it’s important for their organization to have visibility of their travel plans.
  3. Nearly three-quarters (73%) of business travelers expect their company to proactively contact them within two hours of an emergency or security event.

How can we implement a duty of care program?

Do your research. Companies like SAP Concur have created resources like this Duty of Care tipsheet for 10 great tips to get your company on the right path for proper policies and procedures with duty of care.

Get high-level buy-in. It’s important that your company’s most senior members are all on board for the duty of care program. Make sure to include your legal and financial teams when you offer information about the legality of negligence and how you can streamline expenses and reporting.

Tap into existing resources. If your company’s security team has a disaster preparedness group, join! Let the size of your business (and travel frequency) determine if you’ll keep the program in-house or outsource to a travel management company.

 

How can I simplify the travel process with duty of care?

Corporate travel managers can make travel a seamless process for everyone. Finding responsible companies to coordinate with can make all the difference.

For example, you could hire a professional transportation service. You’ll:

  • Reduce travel department operational expenses due to efficiencies in the ground transportation booking process.
  • Get efficient, accurate and automatic vendor selection.
  • Find unlimited reporting capabilities on exception reporting. Better manage, control, negotiate and budget ground transportation expenses.
  • Gain accuracy in the exchange or critical data between the travel arranger and ground transportation service provider, reducing service failures.

There are also a variety of apps available for travel managers. Look at FLIO, TravelPerk, TripActions, and Travelport Trip Assist. It might be helpful to offer your employees some of the most used retail apps as well, like LonelyPlanet, XE Currency, Zomato and Viator.

Duty of care is very important and needs to be top-of-mind for all corporate travel managers. If you have questions about how to collaborate with a professional transportation company in the Florida area, contact A1A Limofor info on our discount and commission program.

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The Pros & Cons: Private Aviation vs Public Airport

The Pros & Cons: Private Aviation vs Public Airport

Airport Travel: Secrets To Fighting Jet Lag

 

Choosing the Best Flight: Public Airport vs Private Aviation

Flying in a private plane is much different than in a commercial plane. Private aviation opens a whole new range of options, but are they better ones? Compare the two here and then decide which is right for you.

But first, we should define a few terms so that we know that we’re on the same page.

Public vs Private:

For something to be public, it must be accessible to everyone. Private is just the opposite. Something private is exclusive, so there must be some barrier to entry. For example, look at private clubs, which require a membership fee.

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Airport Definition:

What does a location need to be an airport? It has to have runways for aircraft landings and takeoffs. Airports may also have facilities to meet passengers needs before or after the flight, such as restaurants, restrooms, and waiting areas.

Private Aviation Definition:

This is any part of civil aviation that doesn’t include flying for hire. That means there are no commercial airlines. The pilot will cover all or some of the flight’s operation costs. If the passengers pay to fly, they will only be splitting the flight’s costs with the pilot, rather than paying by the seat.

Now, with that out of the way,

let’s go over what public and private aviation have to offer.

 

Amenities

For the best amenities in luxury ground transportation, you would hire a limousine service. So, it seems that logic would point to private aviation as a more luxurious way to fly. However, just like beauty, luxury is also in the eye of the beholder.

At a public airport, you will find standard amenities include restaurants, shops, and waiting lounges. Some even have complimentary Wi-Fi. There is no shortage of things to do during your layovers or wait time. Unless you have a really late or early flight when those shops and restaurants are closed, that is.

However, with private aviation, there’s not really a need for any of that. When you’re flying in a private plane, your flight is arranged on your time. That means no waiting for your flight and no layovers. With fewer seats on the plane, there is also more room to make the available seatingmuch more comfortable than on the average airline.

Posture Is Everything: How To Have Excellent Posture As A Business Professional

 

Personal Space

Lately, commercial airlines have been trying to better accommodate passengers’ needs for personal space. Some airlines advertise larger seats for comfort or seating sections with more legroom. Nonetheless, you’re still essentially traveling in an airborne room full of strangers.

On the other hand, private aviation prioritizes your privacy and personal space. When you have the whole aircraft to yourself, there are no questions about who is flying with you. However, if you’re a people person, you may find traveling alone to be lonely.

In that case, consider booking your next private flight for a luxury vacation with some friends. Better yet, you can multitask with private aviation for corporate travel. With the whole aircraft to yourself, you could hold an in-flight meeting and brief your staff before landing for your big meeting.

Efficiency

When it comes to corporate travel, there’s no time to waste. Public airports are typically located in major travel hubs, so you will have ample access to public or luxury ground transportation. However, fighting through a crowded public airport can really slow you down. As such, frequent business travelers may prefer private aviation.

A private flight is targeted with your destination in mind. It will only go where you need it to land. There will be no worries about long layovers or rushing to catch a connecting flight at another airport across town.

In addition, private flights can get off of the ground more quickly without having to wait for so many passengers to board. Once your group is aboard and ready, you’ll be up, up, and away!

Epic Qualities You Will Find In A Chauffeured Limo Service

 

The Bottom Line

Regardless of how you choose to fly, you’ll still need a ride to your flight.

Don’t take a chance by leaving your car in a public airport parking lot. Let it stay safe at home while you enjoy a luxurious airport shuttle ride from a trusted limousine service, like A1A Limo.

Choose your perfect vehicle from our fleet, ranging from Town Cars to jumbo limo bus options. Our professional chauffeurs will get you to your flight on time and in style!

Why Wait?

Book Your Luxury Airport Shuttle With A1A Today!

 

Written By: Amber M. Smith

Instagram / MediumWebsite

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Could Your Business Be Saving Money By Using A Limo Service?

Could Your Business Be Saving Money By Using A Limo Service?

“Price is what you pay. Value is what you get.”
― Warren Buffett

Have you ever considered how much of a positive impact using a limo service could have on your business expenses?

When you run your own business or manage finances, you’ve always got your eye on the dollar signs.

  • You know how much it costs to brew each pot of coffee in the break room.
  • You cringe when it’s time to field ideas for where to host your next corporate get together.

What you may not realize, however, is just how much a limo service could simplify business travel in both spending and logistics.

Looking For “Car Service” Near Me?

How Limo Service Will Save Your Business More Than Just Money

Save Money with Limo Service

#1. Time is Money

When you or your employees need to travel for business, your time away from the office is still essentially on the clock.

Driving yourself requires that you spend that time focused on traffic, navigating unfamiliar territory, and other hassles of the road.

One of the perks of hiring a professional chauffeur service is that you are free to handle your business while someone else handles the road.

From inside a limo, you can take important phone calls or use your laptop to work on reports.

Don’t Get Caught In Bad Traffic!

Let One Of Our Professional Chauffeurs Navigate The Way

Group Travel

#2. Keeping Everything (and Everyone) Together

It may sound obvious, but being a business professional is equal parts handling business and doing it professionally.

Being professional is more than just a title. It’s about the way you carry yourself through the day, whether in the office or on location with clients.

By hiring a limousine service, you can:

  • Be sure to make use of the extra seating to transport everyone in one vehicle.
  • You can even hold meetings inside a limo to maximize productivity on the way to a conference or the airport.
  • Now you don’t have to hail a cab like an Average Joe. Black car service is classy.

You’ve worked hard to build your image and showing up in a luxury car will keep that image intact.

In the event that you are still working on building your name in the professional world, nothing makes an impression like a stretch limousine.

Looking For The Best Luxury Vehicle Rentals?

Check Out Our Exquisite Fleet!

Gas Pump

#3. Managing Transportation and Fuel Costs

Business travel can get expensive. For a travel destination within driving distance, it may seem simple to rent a car for the trip.

On top of the daily rental rates, there is also the liability of taking care of a vehicle that is owned by someone else.

You likely will have to pay for insurance during the rental period. You may incur costs for parking the vehicle, from short-term meter parking to storage fees at the hotel.

Then there are fuel costs, which are nearly impossible to budget for since gas prices change so often and vary widely by location.

With a limousine company, there is a fixed fuel rate calculated into your quote.

  • This alleviates the stress of worrying while you wait for receipts from the gas pumps.

You won’t have to worry about storage fees or parking meters, because the chauffeur will drop everyone off where they need to be and return to pick them up.

There is no need to stress on your employees’ driving records because a licensed and insured chauffeur will be behind the wheel.

Need Ground Transportation For Your Next Corporate Event?

Click Here To Hire A Business Event Shuttle!

Parking Lot Horror

4) No Parking Fiascoes

In addition to fees, there are many other ways that parking can become a nightmare.

  1. When you are in an unfamiliar area, it could take forever to simply find a parking space.
  2. If signage is unclear, you could wind up in a tow-away zone and end up having to find a way to get your rental car out of impound.
  3. In the event that you have to park far away, you could be late for your meeting.

What if you have an accident or if someone hits your car in a parking lot?

  •  No one can hit your car in a parking lot if it isn’t parked there, to begin with.

Letting a professional chauffeur handle your transportation alleviates the need to keep track of a rental vehicle.

Without having to worry about how much time is left on the meter, you are free to focus on your meeting, presentations, or other workday tasks.

Don’t Let Airport Parking Slow You Down

Get To Your Flight On Time With An Airport Limo Shuttle!

There is no question about it. When you are looking for ways to improve your business, there is almost no area where a limo service cannot help you. Be careful not to get ahead of yourself, though. Be sure that you’re signing on with a reliable limousine company.

With our “on-time, every-time” guarantee, A1A Limo can get you to your travel destination in luxury and style!
We provide transparent, reliable service whether you need a luxury car for the day or just a ride to the airport.
Based in South Florida, we service all of Florida’s major airports and seaports.

We also provide service worldwide through our network of global partners and affiliates. Allow A1A Airport and Limousine Service handle all of your luxury ground transportation needs and you will be delighted.

Written By: Amber M. Smith

Instagram / Medium/ Website

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